The easier your HIPAA compliant email service is to use, the better. IT support for issues from both staff and email recipients.
#HIPPA SECURE EMAIL SOLUTIONS HOW TO#
Time needed to create processes and train staff on how to use the system.Staff, both intentionally and unintentionally, sending PHI without email encryption.This is so you can find the solution that is the easiest to use for both your staff and the recipients of your email.Įase of use is more important than you think, because a difficult to use secure email solution can lead to issues such as: Once you have filtered out any companies that don’t sign BAA’s or haven’t met your standards for certification, the next step is to understand how they encrypt your email to make sure it’s secure. Instead another certified independent auditor is required in order to pass. It is also one of the only certifications where the certifying body is NOT the one who does the audit. HITRUST is the gold-standard in healthcare and demonstrates that our solutions have met key regulatory requirements and industry-defined requirements and is appropriately managing risk. If the company won’t sign a BAA, then that’s a red flag.Īnother way to tell how seriously an email provider takes compliance and security, is to see if they have any third-party certifications by reputable organizations.įor example, Paubox has gone the extra step of getting our solutions HITRUST CSF certified. This contract outlines provisions a company must follow as a business associate for a covered entity. The first is making sure the company provides a Business Associate Agreement (BAA). This may seem obvious, but the reality is there is no one certification that designates a HIPAA compliance for a secure email solution.īut there are a couple of good measuring sticks to make sure HIPAA requirements are met. Does it integrate with your existing IT setup?.We put together this quick checklist so you can make the best decision for your healthcare organization. So the issue becomes how do you choose which HIPAA compliant email service provider to use? The Health Insurance Portability and Accountability Act (HIPAA) allows healthcare providers to send email with protected health information (PHI) as long as it’s HIPAA compliant. This includes patients, referring healthcare providers, and other organizations in the healthcare industry, making email the most unifying way to communicate.īut the problem is how do you secure that email? Instill trust in your clients and your employees by implementing a secure email encryption solution that helps your business maintain both its required level of security and its integrity.Although healthcare is seemingly one of the only industries left using fax machines, email is used by everyone. Our HIPAA compliant email solution, which includes both the secure portal and Microsoft Outlook plug-in, is the next step in compliance, helping your business avoid overwhelming fines. If these policies aren’t followed by a covered business or its associates (including their subcontractors), severe penalties of up to $1,500,000 per year may be imposed upon that business.Ī single breach into your unprotected system may now result in heftier fines, client reparation costs, and most importantly, the biggest casualty of them all being your business’ reputation. This includes having integrity controls and encryption.Įlectronic Protected Health Information (ePHI) is extremely sensitive, confidential patient data that, according to both state and federal regulations, must be kept secure, regardless if it is stored, transmitted, or transferred. Transmission Security: A covered entity must implement technical measures to guard against unauthorized access to ePHI that is being transmitted over an electronic communications network (164.312 (e)).Person or Entity Authentication: A covered entity must implement procedures to verify a person or entity accessing ePHI is the one claimed.This includes having a mechanism to authenticate ePHI. Integrity: A covered entity must implement policies and procedures to protect ePHI from improper alteration or destruction.Having Encryption and Decryption Process.
#HIPPA SECURE EMAIL SOLUTIONS SOFTWARE#
(164.312 (a)) The Access Controls specifications include:
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